There are many options for you to get into the event-planning industry. Firstly, you should start by networking with people in the industry. You can volunteer your time, or even take up an educational program. Once you have developed a network of contacts, you can approach businesses and organizations to volunteer or assist with their events.
Networking
You must first network with professionals in the event planning industry. You can use social media to network with industry professionals and to meet new clients. Ask your family and friends for recommendations. The more people you know, the easier it will be to land a job in the field.
Participate in trade shows and events to build relationships and a solid network. Networking is only the beginning. The next step is to create an efficient system that allows you to keep track, share ideas and build long-lasting relationships. This is especially important when planning events for the first time.
Volunteering
Volunteering is a great option if you are interested in event planning. Volunteers are an important part of any event and can make all the difference. Volunteers give their time because it is important to them. Be sure to thank them for their time. Even the smallest gesture of appreciation can make a huge difference.
Volunteering in your local community can provide valuable experience and insight. From dealing with the public, hiring venues, and assessing risk, you can all learn. It will be possible to communicate with other professionals, and learn about all the legal considerations.
Educational courses
There are many ways to get into event planning, including by taking educational courses. These programs can provide a broad education, from marketing to risk management to finance and marketing, in order for you to be able plan events. Many include coursework in the latest technologies and emerging trends in the industry. They can teach you how run conventions, meetings, and tradeshows.
Event planning education is crucial for any career in this industry. Many degree programs offer internships for event planners. This allows you to apply what you have learned in class and gain practical experience. Dual degree programs are offered by some programs.
Your job duties
The job duties of event planners are varied and can include a range of tasks. Apart from creating event plans, planners might coordinate with vendors to coordinate decoration, food, and travel. These tasks can be performed from home or a traditional office, and these positions may require travel.
Event coordinators often manage vendors, event staff, and outside clients. They should also be able delegate tasks and organize large events. Event coordinators must also have excellent communication skills and attention to detail.
Budgeting
It is important to plan your event budget before you host a major event. Budgets should reflect the total cost of the event. It is important to know how much each element of the event will cost so that you can avoid spending more money than you have. Looking at data from past events is a great way to establish your event's budget. Research current trends and the needs for your target audience can be done as well. It is also helpful to maintain good vendor relationships.
After determining the overall event budget, allocate at most 20% to the contingency fund. This will help to handle unexpected expenses and prevent your event from running over budget. A contingency plan can also be used to communicate with clients regarding the expected expenses.